Privacy Policy

Last updated: 30 September 2026

This Privacy Policy explains how ALES HR collects, uses, stores and protects personal data as part of its recruitment activities and through the aleshr.com website.

This Policy applies to company representatives, candidates, website visitors and other individuals who interact with ALES HR in connection with recruitment or employment opportunities.

1. Who is the data controller

For the purposes of this Policy, “ALES HR”, “ALES”, “we”, “us” or “the controller” refers to ПОДСТАВИТЬ СВОЕ, IDNO ПОДСТАВИТЬ СВОЕ, which operates the ALES HR recruitment services in the Republic of Moldova.

For questions concerning personal data and privacy, you can contact us at:

Email: office@aleshr.com

Telephone: +373 (69) 001-379

Location: Chișinău, Republic of Moldova

2. What personal data we process

The information we process depends on the nature of your relationship with ALES HR.

Candidates

first and last name;
telephone number and email address;
location and work availability;
CV or résumé;
employment history;
education and qualifications;
professional and language skills;
preferred positions and areas of work;
salary expectations, where provided;
information shared during conversations and interviews;
links to professional profiles or portfolios;
other information you choose to provide in connection with your application or job search.

Company representatives

the name and job title of the contact person;
the company represented;
telephone number and email address;
information about positions for which recruitment services are requested;
requirements and conditions communicated as part of the recruitment brief;
messages and correspondence with ALES HR;
information required for contracts, invoicing and administration of the business relationship.

Website visitors

When you use the website, certain technical information may be processed automatically, such as your IP address, browser or device type, date and time of access, pages visited and information required for the operation and security of the website.

3. Where we may obtain personal data

In most cases, personal data is provided directly by you.

As part of recruitment activities, we may also obtain professional information from legitimate sources such as:

recruitment platforms and job boards;
professional profiles made publicly available by the individual;
professional referrals;
client companies involved in a recruitment process;
other relevant professional sources.

Where we contact you using information obtained from another source, we will provide appropriate information about the context and processing of your personal data.

4. Why we process personal data

We may process personal data in order to:

respond to enquiries and messages;
clarify a recruitment request submitted by a company;
organise and manage recruitment processes;
assess whether a candidate’s professional background may be relevant to a particular position;
communicate with candidates about positions and recruitment stages;
introduce relevant candidates to client companies;
retain a candidate profile for future opportunities where an appropriate legal basis exists;
administer contracts and client relationships;
comply with legal, tax and accounting obligations;
maintain the technical operation and security of the website and our systems;
prevent abuse;
establish, exercise or defend legal claims.

We do not sell or rent personal data to third parties.

5. Legal bases for processing

Steps taken at your request — when you contact us about a service, job opportunity or recruitment process.

Performance of a contract or steps prior to entering into a contract — particularly in our relationships with client companies.

Legitimate interests — including the organisation of recruitment activities, responding to enquiries, maintaining system security and protecting our legal rights, provided that those interests do not override the rights and interests of the individual.

Consent — where required, including for retaining a candidate profile for possible future opportunities or for certain optional technologies used on the website.

Compliance with a legal obligation — where applicable law requires us to retain or disclose particular information.

Where processing is based on consent, you may withdraw that consent at any time for future processing.

6. Sharing candidate data with client companies

One of ALES HR’s principal activities is introducing candidates to companies for which we manage recruitment projects.

We do not distribute CVs indiscriminately.

Before a candidate’s identifiable profile or CV is provided to a client company, the candidate is informed about the relevant opportunity and the intended disclosure and has an opportunity to decline further participation.

For confidential recruitment projects, we may initially provide general information about the employer without identifying the company. In such cases, the identity of the client will be disclosed before identifiable candidate data is transferred, unless a different approach is expressly permitted by applicable law.

Client companies receive only the information reasonably necessary to assess the candidate in the relevant recruitment process.

7. Other recipients of personal data

Personal data may be accessed or received by:

authorised ALES HR personnel;
client companies involved in a specific recruitment process;
hosting and IT infrastructure providers;
email and communications providers;
form and technical maintenance providers;
providers of external services integrated into the website;
professional advisers where necessary;
public authorities where disclosure is required by law.

Service providers processing data on our behalf are expected to use it only for the agreed purposes and to apply appropriate safeguards.

8. International transfers

Some technical service providers used in connection with the website, email, IT infrastructure or other services may process personal data outside the Republic of Moldova.

Where such transfers occur, we use the mechanisms and safeguards required under applicable data-protection law.

We do not transfer personal data internationally for purposes that are incompatible with those for which the information was originally collected.

9. How long we keep personal data

We do not retain personal data for longer than necessary.

General enquiries and contact forms: up to 12 months after the last meaningful communication.

Company enquiries and recruitment projects: for the duration of the project and normally for up to 24 months after the last meaningful interaction, unless a contractual or legal requirement requires longer retention.

Candidates considered for a specific position: for the duration of the recruitment process and for up to 12 months following its completion for the administration of the process and any related follow-up.

Candidates retained in the ALES HR database for future opportunities: for a maximum of 24 months after the last meaningful interaction or relevant consent. The information will then be deleted, updated or, where appropriate, renewed consent will be requested.

Contractual, tax and accounting records: for the period required by applicable law.

Technical and security logs: only for as long as necessary for the operation and protection of our systems and normally no longer than 12 months, unless the information is required for the investigation of a security incident.

Information may be retained for longer where necessary to comply with a legal obligation or to establish, exercise or defend legal claims.

10. Sensitive personal data

Please do not provide special categories of personal data that are not necessary for a recruitment process.

Such information may include data concerning health, racial or ethnic origin, political opinions, religious beliefs, sex life or sexual orientation, genetic information or biometric data.

If particular sensitive information is genuinely required in a specific situation and its processing is permitted by law, it will only be requested and processed where an appropriate legal basis and safeguards exist.

11. Cookies and external services

The website may use cookies and similar technologies required for its operation.

Strictly necessary cookies may be used to provide website functionality and security.

The Contact page uses Google Maps services to display location information. When such a service is loaded, its provider may receive technical information such as an IP address and browser or device information.

If optional analytics, advertising or marketing technologies are enabled on the website, they will be used in accordance with applicable consent requirements and the user’s preferences.

The actual list of active cookies and external services may change when the technical configuration of the website is updated.

12. Data security

We apply reasonable technical and organisational measures designed to protect personal data against unauthorised access, loss, destruction, alteration or unauthorised disclosure.

Access to personal information is restricted to people who require it for their work.

However, no electronic transmission or storage method can eliminate every security risk.

13. Your rights

Subject to the conditions set out in applicable law, you may have the right to:

be informed about how your personal data is processed;
obtain access to your personal data;
request correction of inaccurate or incomplete data;
request deletion of personal data where the legal requirements are met;
request restriction of processing;
object to certain processing based on legitimate interests;
receive your data in a structured format and exercise the right to data portability where applicable;
withdraw your consent at any time where processing is based on consent;
not be subject, where provided by law, to a decision producing legal or similarly significant effects based solely on automated processing.

To exercise your rights, contact us at office@aleshr.com.

We may request reasonable information necessary to verify the identity of the person making the request before acting on it.

14. Automated decision-making

ALES HR does not normally use solely automated systems to make decisions about candidates that produce legal or similarly significant effects.

Technical tools may be used to organise information and support recruitment activities, but relevant recruitment decisions involve human review.

15. Right to complain

If you believe your personal data has been processed in breach of applicable data-protection law, you may contact us first so that we can review the matter.

You also have the right to submit a complaint to the National Center for Personal Data Protection of the Republic of Moldova.

16. Changes to this Policy

We may update this Privacy Policy when our services, processing activities, service providers or legal requirements change.

The current version will be published on the website together with the date of the latest update.

17. Contact

For questions about privacy or the processing of personal data: